Each article has a settings panel for where it goes, who can read it and how it's found. Open the article in Docs and select Settings in the top bar.
On a new article, the panel has only Collection and Show the updated date, which are saved with the draft. The rest appears once the article is saved. On a saved article, change what you need and select Save changes.
Collection
Pick the collection the article belongs to, or No collection. Articles in no collection show on your docs' first tab, under the collections.
On a published article, a new collection waits with the article's other unpublished changes: "A new collection goes live when you publish the changes." To move a published article at once, drag it in the tree instead: see Organise your docs.
Show the updated date
On by default: "Readers see when you last changed it after it was published." The date appears under the title once changes have gone live after the article was first published. To hide it on every article, use Content actions.
Everything else in the panel, this setting included, applies as soon as you select Save changes, even on a published article.
Who can read
Inherit from the article's collection (or your first tab) gives it the same readers. You can also choose Signed-in readers, or Specific groups (on the Business plan), and what people without access see. See Choose who can read each page.
Listed in
Choice | What it does |
|---|---|
Everywhere | In your docs, search, the widget and AI answers. |
Unlisted | Anyone with the link can read it, but it's in no list or search. AI answers can cite it. |
Hidden | Stays published, but isn't shown anywhere, not even at its link. |
AI only | AI answers use it and name it without a link. It has no page and isn't in any list or search. |
A draft isn't shown anywhere, whatever its listing.
Search
Custom slug: tick it to set the end of the article's address yourself, instead of taking it from the title. Use lowercase letters, digits and hyphens, such as
getting-started. The old address keeps working and takes readers to the new one. If you untick it, a draft's address follows its title again. A published article keeps the address it has.Meta description: shown under the title in search engines' results, up to 300 characters. Leave it empty to use the start of the text.
Keywords: words readers might search for that the article doesn't use, separated by commas. Up to 20, each up to 60 characters. Docs search and AI answers find the article by them too.
Block search indexing: asks search engines not to list the article, and leaves it out of your sitemap. Readers still find it in your docs and their search.
For your whole portal's search engine settings, see SEO.